James W. Stewart


Cell: 419-656-3243


Scott Leber


Cell: 419-706-5850


Michael G Parker


Cell: 419-704-2549





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  Regular Meeting Minutes

October 20, 2022


President James Stewart called the meeting to order at 7:00 pm with the Pledge of Allegiance. 

Roll Call:

Roll call indicated that all the Trustees were present, also present was Phillip David, Fiscal Officer/Zoning Inspector and Road Superintendent David Kelley.


Mr. Leber moved to approve the minutes for the October 6th meeting, Mr. Parker seconded the motion. Roll was called, with all present answering yes, motion to accept the minutes was approved.


No guests were present. 

Zoning Report:

Mr. David reported that he hadn’t issued any permits since the last meeting.

Road Superintendent:

Mr. Kelley reported he had to take the John Deere road mower tractor to the AgPro outlet in Monroeville to have the air ride seat worked on. He said it was fixed and back at home.


Mr. Leber – reported that he had researched the brushes for the road sweeper, he said that they come in various sizes and mounting styles, so the sweeper is going to have to be disassembled to get the correct brush sections order.

Mr. Leber said he had talked with Dave Long about getting the trucks rust proofed again. He said Mr. Long was working out of a new location and was starting to scheduling work again. After some discussion, Mr. Leber moved to schedule the trucks in to get rust proofed again, Mr. Parker seconded the motion. Roll was called, with all present voting yes; motion carried. Mr. Leber said he would get with Mr. Kelley about getting appointments times set up for getting the trucks rust proofed.

Mr. Parker – reviewed the 2023 road repair report that he and Mr. Kelley had been working on with the Trustees. He said this in-depth report shows the years the roads were last tar and chipped or wedge coated. Five roads will hopefully be schedule to be tar and chipped using a combination of funds received from the County Commissioners Road Repair Program and Oxford Township Road Program.  Asphalting of Portland Road from Harris Road to Groton Township line will be done using funds solely from the Oxford Township Road program. Stripping of all roads worked on will be done with a combination of funds from both the Commissioners and the Oxford Township Road Fund. There was some discussion about the proposed repairs, one thing that was mentioned was the future need to replace several catch-basins that were going to be expensive to replace. It was suggested that funds be set back for the replacement of these catch-basins because they will have to be done by outside contractors. 

Mr. Parker said he would present this report to the Commissioners.

Mr. Stewart – reported that Berlin Township had requested the use of one of Oxford Township’s trucks until their new trucks come in. After some discussion, Mr. Parker moved to approve loaning Berlin Township a truck till their new trucks come in, Mr. Leber seconded the motion. Roll was called, with all present answering yes, motion carried. Mr. Stewart said he would notify Berlin Township of the approval, he said they could get with Mr. Kelley on scheduling the picking up of the truck.

Fiscal Officer

Mr. David said he didn’t have anything to report.


There were no communications to review.

Old Business

There was no old business to discuss.

New Business: 

Approval of the new Erie County Geographical Information System 2023 – 2028 Cost Share Agreement was reviewed. Mr. Parker moved to approve the new Cost Share Agreement, Mr. Leber seconded the motion. Roll was called, with all present answering yes, motion was approved.

Mr. Parker moved to pay the bills in the amount of $214,786.60, Mr. Leber seconded the motion. Roll was called, with all present answering yes; motion carried.

No further business, Mr. Parker moved the meeting be adjourned.


James W. Stewart, President                  Phillip M. David, Fiscal Officer

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