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Oxford Township, Erie County, Ohio USA

Regular Meeting Minutes

March 3, 2011


President Scott Leber called the meeting to order at 7:00 pm with the

Pledge of Allegiance.

Roll Call:

Roll calls indicated all Trustees were present. Also present was

Phillip David, Fiscal Officer & Zoning Inspector, and Road Superintendent, David Kelley.


Mr. Parker moved to accept the minutes for the February 17, 2011 Trustee meeting, Mr. Stewart seconded the motion. Roll was called; with all present voting yes; motion carried.


No guests were present.

Zoning Report:

Mr. David reported that he had issued one permit for a 64 x 48 accessory building to; John Lublow, 6603 Portland Road Mr. David reported that the Appeals Board had granted Tim McClung a temporarily permit to place a mobile home or trailer at his place of residence until May 1, 2011.

Road Superintendent:

Mr. Kelley reported that the 1992 IHC truck needs new drive tires. He said that he had gotten prices for drive tires from several sources and the cheapest so far had been Triple S Tire. He said they were $20 dollars cheaper per tire then East Side Tire in Bellevue. After some discussion, Mr. Stewart moved to purchase four bias ply drive tires for the 1992 IHC dump truck, Mr. Parker seconded the motion. Roll was called, with all present voting yes; motion carried.

Mr. Kelley questioned if the Trustees were going to have a tire recycling this year. He said there had been several inquiries about it. This would be the third year without hosting an event. It was noted that no grant funds were available from the Erie County Solid Waste District. After some discussion the Trustees ask Mr. Kelley to get information on the cost of hosting an event for the next meeting.

Mr. Kelley reminded the Trustees that they had put off replacing the roof on the salt shed until this spring. After some discussion it was decided to get several bids on replacing the roof for the next meeting.

Mr. Kelley gave the Trustees a list of projected cost for the chip sealing and wedge coating road projects for 2011. He said that his final list of roads to be chip sealed had to be submitted to Jack Farschman by March 25th. The Trustees said they would review the list for the next meeting.


Mr. Leber questioned if anyone had ever been contacted by Tom Swanson, the owner of Milan Villa, about having a meeting concerning the noise problems, like he had promised. After some discussion, the Trustees ask Mr. David to contact Sandy Rabino about getting a legal opinion whether he can operate without getting a conditional use permit.

Mr. Parker said he had reviewed the new work being done on the Townships web site. It was questioned whether there was a way to put a community calendar on it? Mr. Leber said he would talk with Mark Brown about it.

Mr. Stewart said he would be off work this next week, so he suggested that Mr. Kelley and himself would go to Fremont and check on pricing for a new Township sign.

Fiscal Officer

Mr. David reported that the State Auditors were going to start their two year annual audit the beginning of next week. He said that the Township does qualify for the new “agreed upon- procedures engagement audit” which is a faster and less costly review of the accounting practices, if it is requested by the Trustees. If after doing the review the auditors found discrepancies, then they would do a full audit.

Mr. Parker moved to request that the auditors do the “agreed upon-procedures engagement audit,” Mr. Stewart seconded the motion. Roll was called with all present voting yes, motion carried.

Mr. David distributed letters written to local politicians concerning the “local government fund” and “the movement to repeal the estate tax” for the Trustees to sign. The letters stated that losing either or both of these incomes would create a hardship for local Townships budgets.

Mr. David questioned if a follow-up letter should be sent to Penn/Miller Insurance concerning the $3,400 dollars billed for fire calls to Central Erie Elevator. After some discussion it was suggested that Mr. David call the insurance adjuster and inquire about the billing request before writing any more letters. Mr. David said he would contact him and report at the next meeting.

Mr. David reported that he had gotten the final “Estimated Tax Revenues” from the County Auditor and would be working on final appropriations for 2011 for the next meeting.


Communications were reviewed.

Old Business

Mr. Leber said the new Caterpillar backhoe was supposed to be delivered next week. Mr. David said he had received paperwork from Caterpillar Finance requesting a resolution for a “lease purchase agreement” so the finance papers could be finished.

Mr. Stewart moved that the Oxford Township enter into a lease/purchase agreement with Caterpillar Finance for the purchase of a new 416E backhoe, Mr. Parker seconded the motion. Roll was called, with all present voting yes; motion carried.

New Business

Mr. Parker moved to pay the bills in the amount of $57,544.30, Mr. Stewart seconded the motion. Roll was called, with all present voting yes; motion carried.

No further business, Mr. Parker moved to adjourn.


Scott Leber, President

Phillip M. David, Fiscal Officer

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Michael G Parker-President


Cell: 419-704-2549

James W. Stewart-Trustee


Cell: 419-656-3243

Scott Leber-Trustee


Cell: 419-706-5850