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Oxford Township, Erie County, Ohio USA

Regular Meeting Minutes

March 2, 2017



President Scott Leber called the meeting to order at 7:00 pm with the Pledge of Allegiance.

Roll Call:

Roll call indicated that all Trustees were present, also present was Phillip David, Fiscal Officer/ Zoning Inspector, and Road Superintendent David Kelley.


Mr. Stewart moved to approve the minutes for February, Mr. Parker seconded the motion. Roll was called, with all present voting yes; motion carried.


Mr. Matt Parker was present at the meeting to discuss the work being done on the new baseball diamond. He said that they had re-measured the infield diamond because there are different base line measurements according to the age of the little league players. He said to meet the base line measurements for the older players they were going to have to remove more sod and increase the dirt infield. Once the sod is removed they can layout the base line for the older players and install the base mounts. There was discussion on the amount of infield dirt needed for the enlargement of the infield. Mr. Parker said once the sod was removed they could get an actuate measurement of the amount needed. It was questioned if Erie Materials had anymore infield dirt that could be donated or purchased? Mr. Kelley said he would contact them.

Matt Parker said that Hermes-Parker Concrete had a sign that they would like to donate for the outfield. He said they had it painted and letter saying “Oxford Slugger Field”. After some discussion, Mr. Stewart moved to accept the gift of the sign and to approve it’s placement in the outfield, Mr. Leber seconded the motion. Roll was called, Mr. Stewart and Mr. Leber voting yes, Mr. Michael Parker abstained from the vote.

The Trustees “Thanked” Matt Parker & Hermes-Parker Concrete for installing the concrete pads for the players’ benches and the equipment shed.

Zoning Report:

Mr. David reported that he had issued no zoning permits since the last meeting.

He reported that he had done three lot splits since the last meeting;

  1. Scott Schaeffer, 3605 Bryan Road, 30 foot strip added to next door lot
  2. Fred Dahs, 10004 State Route 99, 3.001 acre parcel
  3. Ronald Miller, Ransom Road, 1.5 acre parcel

Mr. David reported that nine (9) letters had been sent out to Township residents warning about the accumulation of junk and junk cars.

Mr. David questioned the Trustees about Anthony McKillips house on Mason Road. He questioned if an inspection of the lot could be done before the weeds and grass start growing. He said if the lot isn’t maintained again this year, and legal actions are required, it would be easier to see if there is anything that could damage a mower now before things start growing. After some discussion, Mr. Kelley said he would walk the lot and before the next meeting.

Road Superintendent

Mr. Kelley reported that repairs to the vault door were being made; he said Hobb’s Key Shop ordered a new door knob and lock assembly. Mr. Kelley said as soon as it comes in Hobb’s will be out to install it.

Mr. Kelley reported that the recycle dumpster was gone up at Prout Station. He didn’t know whether it was pulled for good, but it had been gone for several days. Mr. Stewart said he had called Lisa Beursken at Erie County Solid Waste, and she had told him to the best of her knowledge the Commissioners had made no decision to pull the dumpster. Ms. Beursken said she would look into the matter and get back to Mr. Stewart.

Mr. Kelley reported that Erie Materials had a 7 ton roller for sale for $7500 dollars; he said one of the problems they run into when laying down asphalt is the joints between loads of asphalt, where one load ends another starts. The current roller isn’t heavy enough to smooth out the joint between the two loads, henceforth there is usually a rough spot or bump that they can’t roll out. Mr. Kelley said in a discussion with the other Road Superintendents that they would be interested in jointly purchasing this heavier roller together. Mr. Kelley said Jim Neil, Road Superintendent for Margretta Township, had inspected the roller and found it to be in good shape and thought that it would fill the need for a heavier roller. After some discussion, Mr. Stewart moved to approve an expenditure of $2500 dollars toward the joint purchasing of the roller, Mr. Parker seconded the motion. Roll was called, with all present voting yes; motion carried.


Mr. Leber said he didn’t have anything at this time.

Mr. Parker said he didn’t have anything to add at this time.

Mr. Stewart reported that he was working on the application for the grant request from Erie Metro Parks. There was discussion as to what the grant amount requested should be. The estimate for the heavier outfield fence was for $4787.00. Mr. Parker moved that a grant request for $2400 dollars should be made to Erie Metro Parks, with the Township matching equal funds for the remainder of the cost. Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.

Mr. Stewart reported that the fence company had contacted him questioned if they should order the material for the outfield fence. He said, he told them they could order the material, but installation would have to be after March 31st. He explained that one of the stipulations of the grant process is that no work can be done until after the grant monies are awarded.

Fiscal Officer.

Mr. David distributed copies of the report; “Combining Statement of Receipts, Disbursements and Changes in Fund Balances” for the year ending December 31, 2016, to the Trustees for their review.

While reviewing the report, Mr. David pointed out to the Trustees that the General Fund had a modest increase of $8717, bringing the 2016 year ending balance carryover to $40,159, compared to the ending balance of $31,442 in 2015.

The Gasoline Tax Fund showed a loss of ($11,100), lowering its 2016 year ending balances to $64,817, compared to the ending balances of $75,917 in 2015.

The 2016 year ending balance for all Funds; showed an increase of $40,159, bringing the 2016 yearend carryover to $306,673, compared to the 2015 year ending balance of $252,247


Communications were reviewed.

Old Business

There was no old business to discuss.

New Business

Mr. Stewart moved to pay the bills in the amount of $2,198.27, Mr. Parker seconded the motion. Roll was called, with all present voting yes; motion carried.



No further business, the meeting was adjourned.


Scott Leber, President                                    Phillip M. David, Fiscal Officer

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James W. Stewart


Cell: 419-656-3243


Scott Leber


Cell: 419-706-5850


Michael G Parker


Cell: 419-704-2549