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Oxford Township, Erie County, Ohio USA
March 2, 2017
Pledge
President Scott Leber called the meeting to order at 7:00 pm
with the Pledge of Allegiance.
Roll Call:
Roll call indicated that
all Trustees were present, also present was Phillip David, Fiscal Officer/
Zoning Inspector, and Road Superintendent David Kelley.
Minutes
Mr. Stewart moved to approve the minutes for
February, Mr. Parker seconded the motion. Roll was called, with all present
voting yes; motion carried.
Guest
Mr. Matt Parker was present at the meeting to
discuss the work being done on the new baseball diamond. He said that they had
re-measured the infield diamond because there are different base line
measurements according to the age of the little league players. He said to meet
the base line measurements for the older players they were going to have to
remove more sod and increase the dirt infield. Once the sod is removed they can
layout the base line for the older players and install the base mounts. There
was discussion on the amount of infield dirt needed for the enlargement of the
infield. Mr. Parker said once the sod was removed they could get an actuate
measurement of the amount needed. It was questioned if Erie Materials had
anymore infield dirt that could be donated or purchased? Mr. Kelley said he
would contact them.
Matt Parker said that Hermes-Parker Concrete
had a sign that they would like to donate for the outfield. He said they had it
painted and letter saying “Oxford Slugger Field”. After some discussion, Mr.
Stewart moved to accept the gift of the sign and to approve it’s placement in
the outfield, Mr. Leber seconded the motion. Roll was called, Mr. Stewart and
Mr. Leber voting yes, Mr. Michael Parker abstained from the vote.
The Trustees “Thanked” Matt Parker &
Hermes-Parker Concrete for installing the concrete pads for the players’ benches
and the equipment shed.
Zoning Report:
Mr. David
reported that he had issued no zoning permits since the last meeting.
He reported
that he had done three lot splits since the last meeting;
-
Scott Schaeffer, 3605 Bryan Road, 30 foot strip added to next door lot
-
Fred Dahs, 10004 State Route 99, 3.001 acre parcel
-
Ronald Miller, Ransom Road, 1.5 acre parcel
Mr. David
reported that nine (9) letters had been sent out to Township residents warning
about the accumulation of junk and junk cars.
Mr. David
questioned the Trustees about Anthony McKillips house on Mason Road. He
questioned if an inspection of the lot could be done before the weeds and grass
start growing. He said if the lot isn’t maintained again this year, and legal
actions are required, it would be easier to see if there is anything that could
damage a mower now before things start growing. After some discussion, Mr.
Kelley said he would walk the lot and before the next meeting.
Road
Superintendent
Mr. Kelley reported that repairs to the vault door were being made; he
said Hobb’s Key Shop ordered a new door knob and lock assembly. Mr. Kelley said
as soon as it comes in Hobb’s will be out to install it.
Mr. Kelley reported that the recycle dumpster was gone up at Prout
Station. He didn’t know whether it was pulled for good, but it had been gone for
several days. Mr. Stewart said he had called Lisa Beursken at Erie County Solid
Waste, and she had told him to the best of her knowledge the Commissioners had
made no decision to pull the dumpster. Ms. Beursken said she would look into the
matter and get back to Mr. Stewart.
Mr. Kelley reported that Erie Materials had a 7 ton roller for sale for
$7500 dollars; he said one of the problems they run into when laying down
asphalt is the joints between loads of asphalt, where one load ends another
starts. The current roller isn’t heavy enough to smooth out the joint between
the two loads, henceforth there is usually a rough spot or bump that they can’t
roll out. Mr. Kelley said in a discussion with the other Road Superintendents
that they would be interested in jointly purchasing this heavier roller
together. Mr. Kelley said Jim Neil, Road Superintendent for Margretta Township,
had inspected the roller and found it to be in good shape and thought that it
would fill the need for a heavier roller. After some discussion, Mr. Stewart
moved to approve an expenditure of $2500 dollars toward the joint purchasing of
the roller, Mr. Parker seconded the motion. Roll was called, with all present
voting yes; motion carried.
Trustees:
Mr. Leber said he
didn’t have anything at this time.
Mr. Parker
said he
didn’t have anything to add at this time.
Mr. Stewart reported
that he was working on the application for the grant request from Erie Metro
Parks. There was discussion as to what the grant amount requested should be. The
estimate for the heavier outfield fence was for $4787.00. Mr. Parker moved that
a grant request for $2400 dollars should be made to Erie Metro Parks, with the
Township matching equal funds for the remainder of the cost. Mr. Leber seconded
the motion. Roll was called, with all present voting yes; motion carried.
Mr. Stewart reported that the fence company had
contacted him questioned if they should order the material for the outfield
fence. He said, he told them they could order the material, but installation
would have to be after March 31st. He explained that one of the
stipulations of the grant process is that no work can be done until after the
grant monies are awarded.
Fiscal Officer.
Mr. David distributed
copies of the report; “Combining Statement of Receipts, Disbursements and
Changes in Fund Balances” for the year ending December 31, 2016, to the Trustees
for their review.
While reviewing the report,
Mr. David pointed out to the Trustees that the General Fund had a modest
increase of $8717, bringing the 2016 year ending balance carryover to $40,159,
compared to the ending balance of $31,442 in 2015.
The Gasoline Tax Fund
showed a loss of ($11,100), lowering its 2016 year ending balances to $64,817,
compared to the ending balances of $75,917 in 2015.
The 2016 year ending
balance for all Funds; showed an increase of $40,159, bringing the 2016 yearend
carryover to $306,673, compared to the 2015 year ending balance of $252,247
Communications
Communications were
reviewed.
Old Business
There was no old business
to discuss.
New Business
Mr. Stewart moved to pay
the bills in the amount of $2,198.27, Mr. Parker seconded the motion. Roll was
called, with all present voting yes; motion carried.
No further business, the meeting was adjourned.
Scott Leber, President Phillip M. David, Fiscal Officer
James W. Stewart
419-359-1576
Cell: 419-656-3243
Scott Leber
419-465-2294
Cell: 419-706-5850
Michael G Parker
567-205-0001
Cell: 419-704-2549