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Oxford Township, Erie County, Ohio USA

Regular Meeting Minutes

June 6, 2013


Vice-President Leber called the meeting to order at 7:00 pm with the Pledge of Allegiance.


Roll Call

Roll call indicated that Trustees Scott Leber and Michael Parker were present, Trustee James Stewart was absent.  Also present was Phillip David, Fiscal Officer/ Zoning Inspector and Road Superintendent David Kelley.



Mr. Parker moved to accept the minutes for the May 2nd and May 16th meetings, Mr. Leber seconded the motion. Roll was called, with all present voting yes motion carried.



There were no guests present.


Zoning Report:

Mr. David reported that he had issued no permits since the last meeting.


Mr. David reported that he had talked with attorney Casey Talbott, Norfolk Southern Corporation about the conditions at the old Kimball elevator. Mr. Talbott said they were about ten days away from soliciting bids for demolition of the structure. When questioned about stabilizing the upper walls of the elevator where the roof had been removed, Mr. Talbott requested that Mr. David send him any information he had on the auction held to sell off the equipment housed in the elevator. This included the list of buyers from the auction; Mr. Talbott was seeking to find out who was responsible for removing the roof off the building, although he did admit that there was probably little that could be done at this point. Mr. Talbott said the Railroad probably wouldn’t spend money to stabilize the walls because they would soon be taking bids to demolish the building. Mr. David said he pointed out that stabilizing the walls was a public safety issue whether or not the building was going to be demolished. Mr. Talbott said he would check into the matter and get back to the Township.


Mr. David reported that there was an issue with the lot description for the parcel of property owned by Sandra Meyers, wife of the late Robert (Bob) Meyers. It seems that the legal description was never filed with the Auditor’s office. Now they were trying to sell the property and needed to file the legal description and the Auditor’s office was denying the description, saying it needed to go thru the lot split process? Mr. David said he had been on the phone several times with the title agency; Regional Planning and the auditors’ office trying to get things straighten out. He said as of meeting time no progress had been made in solving the problem.


Road Superintendent

Mr. Kelley reported that the new tractor had been delivered with the new side mount sickle mower mounted on the tractor. He said everything checks out and the new tractor was operating perfectly. He said he had finished the first road side mowing and had moved on to crack sealing. He said they were finishing up Groton Township and would be moving to Higbee Road this next week. He said they were trying to concentrate on the roads that were scheduled to be seal coated this summer so they would be ready when the time comes.


Mr. Kelley reported that the first party was scheduled for this weekend; he said the portable bathrooms had been delivered and the park and shelter house was ready to go.


Mr. Kelley pointed out that there was a dead tree on the back row of the cemetery that the Trustees should consider taking down. He said it would probably be ok until this fall, but he would recommend that it be taken down before it came down and damage some graves or headstones. After some discussion the Trustees told Mr. Kelley to have Roe’s Tree Service look at the tree.


There was some discussion about the condition of the road side on Lovers Lane Road. Mr. Leber said he was up there the other day and someone in a pickup was running down the roadside mud bogging making quit a mess. Mr. Kelley said that the roadside ditch needs to be graded down toward the river so it will drain, but with the accumulation of leaves and the wet spring there haven’t been suitable conditions to do any work. He said hopefully this summer we will get enough dry weather to dry that roadside up so work can be done.


Mr. Kelley said he had mowed the grass on the Delematre Road property. There was some discussion about getting the property surveyed. It was mentioned that Mr. Stewart was going to approach Tim Lloyd at the Engineers Office about doing the survey. Since Mr. Stewart was absent the matter was tabled until the next meeting.


There was discussion about the little scale building; it seems several people have showed an interest. It was agreed that the building would have to be posted for open bids when the time comes.




Mr. Leber said he didn’t have anything at this time.


Mr. Parker said he didn’t have anything at this time.


Mr. Stewart was absent.


Fiscal Officer

Mr. David reported that Townsend Township had requested a “hold harmless agreement” between the townships that work together. Mr. David said he talked with Linda Jett, Groton Township, and she had sent the agreement to Sandy Rubino for his approval. She said there were some concerns about one clause, after Sandy had corrected the wording, it was being sent back to York for their approval. Mr. David said he would probably have it for the next meeting.



Communications were reviewed.


Old Business

Mr. Leber said he hadn’t been able to talk to Roe’s Tree Service about the tree on Schaefer Road.

New Business

Mr. Parker said that a resident on Mason Road had been dismantling an old trailer and was burning the unusable materials. He said the neighbors had alerted the Groton Township Fire Department. He said after talking with Kerry Jett it was suggested that a letter be sent outlining the State of Ohio Burning Regulations. The hope was that once the citizen was made aware of the burning regulations that a possible fire call could be adverted. The letter was signed by the Trustees and Mr. David said he would see that it was sent.


Mr. Parker moved to pay the bills in the amount of $9,902.75, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.


No further business, Mr. Parker moved to adjourn.  



Scott Leber, Vice-President                   Phillip M. David, Fiscal Officer

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Michael G Parker-President


Cell: 419-704-2549

James W. Stewart-Trustee


Cell: 419-656-3243

Scott Leber-Trustee


Cell: 419-706-5850