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Oxford Township, Erie County, Ohio USA

Regular Meeting Minutes

July 5, 2012


President Michael Parker called the meeting to order at 7:00 pm with the Pledge of Allegiance.

Roll Call

Roll call indicated that all Trustees were present. Also present was Phillip David, Fiscal Officer/ Zoning Inspector, and Road Superintendent David Kelley.  


Mr. Stewart moved to accept the minutes, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.


Vassier R. Maharaj and John Whyde Jr. were present at the meeting to discuss their property located at 4809 Delematre Road. They requested that they be allowed to remove parts of the condemned structure with the remaining portions being used as a base for a new house. After some discussion the Trustees said any proposals would have to be approved by John Zimmerman, Huron Building Department, since he was representing Oxford Township in the condemnation letter. Mr. Maharaj said he would contact John Zimmerman about their proposal.

Mr. Whyde inquired about obtaining a permit for an accessory structure, so he could store tools and materials that he had on the property. Mr. David recommended to the Trustees that no new permits be allowed until the current matter was cleared up, The Trustees agreed.

Mr. David informed Mr. Whyde that the “non- conforming use” variance he had obtained; to use the commercially zoned property as residential property, had expired because it had sat for over two years without being used.

Mr. Maharaj requested that any further correspondence also be sent to him so he could stay informed about the property. Mr. Whyde gave his current address and phone number to Mr. David; he stated that the delay in responses to letters being sent concerning the property was due to them going to the wrong address.

Zoning Report:

Mr. David reported that he had issued no permits since the last meeting.

Mr. David reported that he had finalized a lot split for Keith Rohrbacher, from John and Fred Rohrbacher.

Mr. David reported that the Appeals Board had approved the variance; to exceed the maximum allowable square footage for accessory structures, as requested by Heath Weilnau.

Road Superintendent

Mr. Kelley reported that they used 235 tons of asphalt to wedge coat Harris Road between Strecker and Mason Roads. He said blending the intersection of Mason and Thomas required several more ton than anticipated. Mr. Kelley said he had traveled the road after the rain the other day and found a stretch that could use a little more material. He said inspecting a road after a rain is a good way to check for low spots, which are indicated by puddles standing on the road. He said while the road is in good shape now he thought that the couple extra loads would guarantee the road would remain in shape for a long time. The Trustees agreed with his assessment and told him to do what he thought necessary.

Mr. Kelley reported that Tom Weilnau, using his equipment, had worked cutting brush back on Huber Hill. He said that the hill side was now clear of undergrowth and brush, which would allow the grass to establish. He said Jerry Snyder, using Wensink’s tractor, had also cut brush back on Scheid and Taylor Roads. Mr. Kelley said he knew neither party would be submitting a bill for their labor or materials, so he suggested that a “thank you” be put in the next Oxford Newsletter. The Trustees agreed.


Mr. Leber said he didn’t have anything to report at this time.

Mr. Parker aid he would be away on vacation during the next scheduled meeting date, after some discussion, because of conflicting schedules, Mr. Stewart moved that the regular Trustee meeting be moved to Monday, July 23 at 7:00 pm, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried. Mr. David said he would see that it was advertised.

Mr. Stewart said he didn’t have anything to report at this time.

Fiscal Officer

Mr. David reported that he would be working on the estimated year end report for the Auditor.


Communications were reviewed.

Old Business

Purchase of the new road mowing tractor was discussed. Mr. Kelley presented a bid for a new side mount sickle mower from Polen Implement. He said after discussing the changes needed to mount the old sickle to the new tractor, he suggested that they either purchase a new sickle mower or forgo adding one at this time. The Trustees reviewed the quote for the new side mount sickle mower, after some discussion, Mr. Stewart moved to purchase; a John Deere 5083E Utility Tractor, equipped with an Alamo 88” rear mount frail mower and an Alamo side mount sickle mower for $51,028.55, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.

Mounting of the new side mount sickle mower was discussed. Polen Implement will charge $1529.28 to mount the sickle mower on the new tractor; Mr. Kelley suggested that Brian Smith and he install the mower, saving the extra charges of mounting the mower. During the discussion the question of warranty coverage if the dealer didn’t do the mounting was raised. Mr. David said he would check with Tony Polen about it when he was getting the financing papers and information.

New Business

Mr. David reported that the County Engineer had requested if Oxford Township was interested in the County salt bid contract for winter 2012-2013. Mr. Stewart moved that Oxford Township participate in the County salt bid program, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.

Mr. Leber move to pay the bills in the amount of $10,081.34, Mr. Stewart seconded the motion. Roll was called, with all present voting yes; motion carried.

No further business, Mr. Stewart moved to adjourn.

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Michael G Parker-President


Cell: 419-704-2549

James W. Stewart-Trustee


Cell: 419-656-3243

Scott Leber-Trustee


Cell: 419-706-5850