December 7, 2018

Pledge

President Michael Parker called the meeting to order at 7:00 pm with the Pledge of Allegiance. 

Roll Call:

Roll call indicated that Trustees Michael Parker, James Stewart, and Scott Leber were present, also present were Fiscal Officer and Zoning Inspector Phillip David, and Road Superintendent David Kelley.

Minutes

Mr. Stewart moved to accept the minutes for the November 15^th meeting, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion to accept the minutes carried.

Guests

Roger Hunker, Representative from Apex Clean Energy, was present at the meeting. When questioned by the Trustees if there was a finalized map showing location of the proposed wind mills, Mr. Hunker said it hadn’t been finalized yet, and probably wouldn’t be until the application for the wind farm was approved by the Ohio Siting Board. There was discussion about the PILOT (payment in lue of taxes) program. When the question of the Pilot Program Vs Regular Real-estate Tax payments was put to a vote, Mr. Leber and Mr. Parker abstained from voting, Mr. Stewart voted in favor of the Pilot Program. It was noted that even though a payment preference was passed on to the County Commissioners, they would have the final say as to how the revenue was received.

Zoning Report:

Mr. David reported that he had received a complaint that Mr. Roy McKenzie, 3408 Mason Road, Sandusky was operating a tree trimming business out of his residence on Mason Road. The complaint stemmed from the fact that he was parking his bucket truck and chipper in the front yard of his residence. This was creating a mud hole in the front yard and obstructing the line of vision for the surrounding neighbors trying to pull out of their driveways. Mr. David said that the properties along that stretch of Mason Road are zoned “Residential” and consist of half acre lots. There is a limited number of business that can be operated in a residential district, and all require a conditional use permit to be approved by the Appeals Board. Mr. David said, Mr. McKenzie does not have the required conditional use permit and he doubted if the Appeals Board would approve him operating such a business in a residential district. Mr. David said a registered letter was sent stating that Mr. McKenzie was to cease parking his equipment in the front yard, and that a conditional use permit to operate the business out of his residence needed to be applied for. 

Road Superintendent:

Mr. Kelley reported that the road side mowing was done and the tractor and mower had been cleaned up and moved to the storage barn on Thomas Road. He reported that he had purchased a set of forks from Tuff-Man Rental that will fit the bucket of the backhoe, the ones previous purchase at Construction Equipment had to be returned because they weren’t designed to clamp on the Cat backhoe bucket. He said the forks were handy for moving catch basins and other materials loaded on pallets for storage.

Mr. Kelley said that road salt could still be purchased under the old 2017-2018 salt contract up until December 31. He said the difference in pricing was $34.00 a ton compared to the 2018-2019 contract price of $71.00 a ton. Mr. Kelley suggested that the Township purchase an additional 75 ton of salt under the old contract, he said that would fill the salt shed and the balance could be stacked on the asphalt and covered until it was used.

Mr. Stewart moved to purchase 75 ton of salt before December 31 under the old contract price, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.

Mr. Kelley reported that he had several weeks of vacation left to take before the end of the year, he questioned if for some reason he couldn’t get it in before the end of the year could he carry it over into the new year. After some discussion, Mr. Stewart moved to allow Mr. Kelley to carry over any unused vacation time into the new year. Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.

Trustees:

Mr. Leber said he had talked with a representative from Civista Bank concerning the financing of the new storage building to be built on the Kimball property. He said being the property is paid for, the bank would probably finance the building with little or nothing down.

Mr. Parker reported that Tim Lloyd, who designed the new construction drainage projects for the County has retire, he said until the position is filled, Ken Fortney is helping to cover the position at the Engineers Office. He said Ken told him once we have the site plans done to submit them for review.

Mr. Stewart said he didn’t have anything to add at this time.

Fiscal Officer Mr. David said he didn’t have anything to report at this time.

Communications: Communications were reviewed.

Old Business

Trustees briefly discussed the new storage building construction.

New Business:

Noting that once again Oxford Township has had an accident and injury free year the annual Christmas appreciation gifts for the road crew were discussed. Mr. Stewart suggested that a small gift for the Oxford Township volunteer firemen that man the Groton substation would be a nice gesture; it was also noted that two Christmas gifts were needed for the annual ECTA Christmas dinner. After some discussion, Mr. Leber moved to purchase dinner gift certificates for the suggested gifts, Mr. Stewart seconded the motion. Roll was called, with all present voting yes; motion carried. Mr. Stewart said he would see that the gift cards were purchased.

Mr. Leber moved to pay the bills in the amount of $6,033.82, Mr. Stewart seconded the motion. Roll was called, with all present voting yes; motion carried.

No further business, the meeting was adjourned.

Approved:

Phillip M. David, Fiscal Officer                           Michael G. Parker, President

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