August 20, 2020

Pledge

President Scott Leber called the meeting to order at 7:00 pm with the Pledge of Allegiance. 

Roll Call:

Roll call indicated that all Trustees were present, also present was Phillip David, Fiscal Officer / Zoning Inspector and Road Superintendent David Kelley.

Minutes

Mr. Stewart moved to approve the minutes for July 2^nd & July 16^th, Mr. Parker seconded the motion. Roll was called, with all present answering yes motion carried.

Guests

There were no guest present.

Zoning Report:

Mr. David reported that he had issued no permits since the last meeting;

Road Superintendent:

Mr. Kelley reported that Tom Weilnau had mowed the sides of the Thomas Road overpass with his boom mower. After some discussion, Mr. Stewart moved to purchase a $50.00-dollar gift card as a “thank you” for his services, Mr. Parker seconded the motion. Roll was called, with all present answering yes; motion carried. Mr. Stewart said he would pick the gift card up.

Mr. Kelley reported that the asphalt work on Campbell Street had been done, he said the only thing left to do was the berming where the new asphalt had been applied.

Mr. Kelley reported that the planned 2800 foot of asphalting on Thomas Road had been completed, he said 710 ton of asphalt was used to do the 2800 feet. He said there is 1700 feet of Thomas Road ending at State Route 113 left to be asphalted next year.

Mr. Kelley reported that he had ask Tim Dunlap to help run the paving machine when they did the asphalt approach to the railroad crossing on Thomas Road. He said Mr. Dunlap’s experience running the paving machine made the paving job go a lot smoother, creating the correct crown in the road for proper drainage. After some discussion, Mr. Stewart moved to purchase a $50.00-dollar gift card for Mr. Dunlap as a “thank you” for his help, Mr. Parker seconded the motion. Roll was called, with all present answering yes; motion carried. Mr. Stewart said he would pick up the gift card.

Mr. Kelley questioned if the Trustees wanted to raise the approach to the railroad crossing on Ransom Road while the paving machine was here. After some discussion, Mr. Parker moved to raise the approach to the crossing on Ransom Road also, Mr. Stewart seconded the motion. Roll was called, with all present answering yes; motion carried. Mr. Kelley said they would be doing it the next day before moving the paving machine back to Margaretta Township.

Mr. Kelley said he would be starting the road side mowing next week weather permitting.

In further discussion the Trustees suggested that Mr. Kelley obtain pricing for new tires for the Cat backhoe and front tires for the John Deere tractor.

Trustees;

Mr. Leber said he had nothing to report at this time.

Mr. Parker presented the cleanup bill in the amount of $806.88 to be forwarded to the Erie County Auditor for the cleanup work done at the Isaac Mathis property at 2909 Mason Road. After some discussion; Mr. Stewart moved to approve; Resolution 2020-08-02 Certifying Expenses for Nuisance Abatement to The Erie County Auditor Mr. Parker seconded the motion. Roll was call as follows;

Mr. Stewart – yes

Mr. Parker – yes

Mr. Leber – yes

Motion to approve Resolution 2020-08-02 carried.

(complete resolution available upon request)

Mr. Stewart said he didn’t have anything at this time.

Fiscal Officer: 

Mr. David reported that Charles E. Harris & Associates had been selected as the Independent Public Accounting firm (IPA) to do the audits for the Erie and Ottawa Townships Pool of 5 – which consists of Groton Township (Erie County), Oxford Township (Erie County), Benton Township (Ottawa County), Catawba Island Township (Ottawa County) and Erie Township (Ottawa County) for the fiscal period (s) January 1, 2019 through December 31, 2024.

Communications

Communications were reviewed.

Old Business;

There was no old business to discuss.

New Business:

Mr. Parker moved to pay the bills in the amount of $8,039.81, Mr. Stewart seconded the motion. Roll was called, with all present voting yes; motion carried

No further business to discuss, the meeting was adjourned,

Scott Leber, President of Board                   Phillip M. David, Fiscal Officer

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