Pledge

President Scott Leber called the meeting to order at 7:00 pm with the Pledge of Allegiance. 

Roll Call:

Roll call indicated that Trustees Michael Parker, James Stewart & Scott Leber were present, also present was Phillip David, Fiscal Officer/Zoning Inspector and Road Superintendents David Kelley and Andy Dunlap were present.

Minutes

Mr. Parker moved to accept the minutes for the March 16, 2023 meeting, Mr. Stewart seconded the motion. Roll was called, with all present voting yes; motion carried.

Opening of the Bids for the Asphalt Overlaying of Portland Road:

Mr. David opened the following bids;

1. Erie Blacktop - $65,748.70
2. Gerken Paving – $72,138.00

After reviewing the bids, Mr. Stewart moved to reject both bids, Mr. Parker seconded the motion. Roll was called and answered as follows;

Mr. Leber – yes

Mr. Parker – yes

Mr. Stewart - yes 

Guests  

Rick Scheel a resident of Huron Township, said he was present there to observe.

Max Jarrett an Oxford Township resident was present at the meeting to discuss the work planned for the road culvert repair, on the ditch that borders his property. He said that past work that was done there was no headwall put in after installing the new culvert. He said thru the years the stone that had been put on the culvert end had sank into the ground and allowed washing in of the bank along his yard.

Mr. Kelley along with Mr. Dunlap reviewed their plans for the culvert repair that runs under the road and the installation of a new cement culvert head wall that will border the road, and prevent any washing in of the road berm.

After some discussion, Mr. Jarrett seemed satisfied.

Zoning Report:

Mr. David reported that he had issued no permits since the last meeting;

Road Superintendent:

Mr. Kelley reported that the Freightliner truck was going to Midway to get the warranty work done on the steering arm replacement.

As previously reported Mr. Kelley said that they would be doing work on the ditch headwall bordering Ransom Road and Max Jarrett’s property. He said instead of back filling the culvert with large stone, they would be pouring a concrete headwall which would stop the erosion of the bank and roadside,

Mr. Kelley reported that he had ordered portable restrooms for the park and also one to be place down at the Delematre Road Building, He said with the new garage room being build, people working on equipment there would have a restroom to use. Mr. Kelley said during the last wind storm, a piece of soffit material was blown off the overhang on the Delematre Road building. He said Andy had gotten a piece of soffit material and they replace it, closing the hole, before there was anymore lost.  

Mr. Dunlap reported that the lawns at the Township Complex and park had been rolled and fertilized. He told the Trustees that they will have to buy a fertilizer spreader because Mr. Kelley had been using his own spreader all these years to do the work. The Trustees told Mr. Dunlap to get some prices on fertilizers spreaders and to also create a wish list for tools that he feels the Township needs.

There was some discussion about replacing the bumper on the 550 Ford truck. Mr. Leber said he had been trying to locate one, but everywhere he looked they were on backorder. 

Trustees:

Mr. Leber – reported that he was to met with the insurance safety inspector on May 12 to do a walk around inspection of the buildings and property.

Mr. Parker had pasted around a copy of the spring Messenger that he wrote for the Trustees approval before it was printed for distribution to the residents.

Mr. Stewart – said he didn’t have anything to report at this time.

Fiscal Officer

Mr. David reported that the Auditors were in and working on the bi-annual audit. He said the Auditors said they should be done by Friday.

Communications

There were no communications.

Old Business

The Erie-Metroparks grant application was discussed. Mr. Parker moved to apply to Erie MetroParks for a grant to install roll-up overhead doors on the shelter house. This would allow park users to control weather conditions when using the shelter house. Mr. Stewart seconded the motion. Roll was called, with all present answering yes; motion carried. Mr. Parker suggested that they have a work session to gather the cost figures for the doors and additional framing to mount the doors and finalize the Grant application. 

New Business: 

Mr. Stewart moved to pay the bills in the amount of $13,556.69, Mr. Parker seconded the motion. Roll was called, with all present answering yes; motion carried. 

Approved:

Scott Leber, President                  Phillip M. David, Fiscal Officer