James W. Stewart


Cell: 419-656-3243


Scott Leber


Cell: 419-706-5850


Michael G Parker


Cell: 419-704-2549





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  Regular Meeting Minutes

November 21, 2019


President James Stewart called the meeting to order at 7:00 pm with the Pledge of Allegiance. 

Roll Call:

Roll call indicated that all Trustees were present, also present was Phillip David, Fiscal Officer and Zoning Inspector, Road Superintendent David Kelley was absent.


Mr. Leber moved to approve the minutes for the November 5th Trustee meeting, Mr.

Parker seconded the motion. Roll was called with all present answering yes motion carried.


Roger Hunker, Project Manager for the Emerson Creek Wind Farm, was at the meeting to update the Trustees on the progression of the wind farm application. Mr. Hunker said due to some changes to the wind mill deign, the application had been delayed. He said currently they were expecting that the Ohio Siting Board hearings would be in mid-February.

When questioned about the development of a solar farm in Groton Township he said that the 50 megawatt Bedrock Solar Project located in Groton Township had applied to the Ohio Siting Board for a hearing and approval.

The Trustees thanked Mr. Hunker for coming to the meeting and keeping them updated.

Zoning Report:

Mr. David reported that he had issued no permits since the last meeting.

Mr. David reported that he had stopped at the property located at 10316 Patten Tract Road to actually see if of the cleanup had taken placed as promised by the representative from Quicken Loans. He said the they had bush hogged the yard but had not removed any of the trash and broken appliances that littered the yard. Mr. David said he sent another email to the Quicken Loan representative questioned their time schedule for the rest of the cleanup.

Road Superintendent:

Mr. Kelley was absent.

Mr. Leber said he didn’t have anything at this time.

Mr. Parker said that he had attended the Regional Planning informational meeting concerning the upcoming 2020 census.

Mr. Stewart said that Mr. Kelley had reported that the heater in the one-ton truck wasn’t working. After some discussion, it was decided to take the truck to Ebert’s Garage to get it fixed.

Fiscal Officer: 

Mr. David reported that OTARMA insurance has a new addition to their policy, called Faithful Performance Coverage, which is used in lue of obtaining a bond for the elected officials. He said the Board must adopt a resolution declaring that they prefer coverage thru the OTARMA Governmental Property Agreement in lieu of obtaining a surety bond as required by law. They will be covered under the Faithful Performance Coverage obtained thru their OTARMA Insurance Policy.

After some discussion, Mr. Leber moved to adopt the resolution for Faithful Performance Coverage thru the Otarma Insurance policy instead of obtaining a surety bond coverage Mr. Parker seconded the motion. Roll was called with all present answering yes motion carried. (Full resolution of record available on request)


Communications were reviewed.

Old Business;

Mr. Parker reported that cost and bid process for the new building would be ready from Mr. Frederick early January.

New Business:

Mr. Parker presented a quote from Valley Ford for a new 2020 Ford F550 truck to replace the 2000 1-ton truck. After reviewing the proposal, it was questioned about financing thru a local bank instead of Ford Motor Finance. After some discussion, Mr. Leber said he would talk to his representative from Civista Bank about a commercial loan so cost could be compared.

Mr. Parker moved to pay the bills in the amount of $17,342.45, Mr. Leber seconded the motion. Roll was called, with all present voting yes; motion carried.

No further business to discuss, the meeting was adjourned.


James W. Stewart, President                                 Phillip M. David, Fiscal Officer

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